Dorcia Automations · West Texas

Your business runs.
You shouldn't have
to run it manually.

We build and manage the automations that handle your busywork — invoicing, lead follow-up, reporting, data sync — so your team stops copying and starts closing.

0
Hrs saved per client / mo
0%
Average gross margin
0
Days to first automation live
Back-Office Ops · Live Workflow
New order received
Shopify → trigger
Done
Invoice generated & sent
QuickBooks → customer email
Done
CRM record updated
HubSpot → deal stage
Live
Weekly report compiled
Google Sheets → Slack
Queued
Built for →
Real Estate Teams Law Firms Marketing Agencies Service Contractors E-Commerce Ops Healthcare Practices
What we build

Four tracks. One fixed price. No surprises.

We don't do "anything for anyone." We do four things extremely well — each one productized, priced flat, and fully managed after we build it.

A
Back-Office Ops

Connect the tools you already pay for so manual steps disappear. Orders, invoices, CRM records, and reports flow automatically — no copy-paste, no data entry.

Start here · Lowest risk
Order → invoice → CRM automation
Inventory & reconciliation sync
Scheduled reporting pipelines
B
Lead & Intake Automation

Capture every lead, enrich and qualify them instantly, auto-book or route — then hand off to a human at exactly the right moment. Speed to lead, solved.

Most requested
Multi-channel lead capture & routing
Instant enrichment & qualification
Auto-booking + nurture sequences
C
Content & Reporting

Auto-compiled dashboards and first-draft content ready on a schedule. You review, edit, approve — nothing goes out without your sign-off.

High retention
Scheduled performance reports
First-draft content pipelines
Live KPI dashboards
D
Custom Integration

One expensive workflow. One deep build. We scope it to a specific dollar saving, define the success metric upfront, and build it to hold for years.

Premium · Selective
Fixed scope, signed SOW
Tested on real edge cases
Ongoing SLA management
Built for small business

Common automations we build for West Texas businesses

You don't need a complex system to save real time. These are the everyday automations we build most — starting at $500 flat, with a $49/mo maintenance retainer so it never breaks on you.

📅
Scheduling & Appointments
Spark tier
Auto-confirm appointments via text or email when a booking is made
Send 24-hr and 1-hr reminders to reduce no-shows
Sync new bookings to your calendar automatically
Follow-up message after appointment asking for a review
Waitlist notification when a cancellation opens up
📧
Email & Follow-Up
Spark tier
Auto-reply to new inquiries within seconds of them landing
Follow-up sequence for leads who never responded
Weekly email digest of new reviews or customer feedback
Birthday or anniversary emails to repeat customers
Automated invoice reminder emails at 7, 14, and 30 days overdue
💬
Text & Notifications
Spark tier
Text notification to owner when a new lead fills out a form
Auto-text customers when their order is ready for pickup
Daily summary text of the day's appointments or orders
Alert when a bad review is posted so you can respond fast
Staff schedule reminder sent every Sunday night
🗂️
Admin & Paperwork
Spark – Momentum
Auto-generate and email an invoice when a job is marked complete
New customer info from a form → saved to your spreadsheet or CRM
Weekly revenue report compiled and emailed to you every Monday
Expense receipts forwarded to email → auto-logged to a spreadsheet
New hire paperwork sent automatically when you add someone to your roster
🛒
E-Commerce & Orders
Momentum tier
New order → auto-update inventory → notify fulfillment team
Abandoned cart follow-up text or email sequence
Auto-request a review 7 days after delivery
Low-stock alert sent to your phone when inventory dips below a threshold
Weekly sales summary: top products, total revenue, refund count
📣
Social & Marketing
Momentum tier
New blog post or update → auto-posted to your social profiles
New 5-star review → auto-shared as a social post
First-draft social captions generated from your weekly notes
Monthly newsletter compiled from your updates and sent automatically
New follower or comment → auto-tagged for manual response
🤝
Lead & Client Management
Momentum tier
New web form lead → added to CRM + email + text follow-up triggered
Auto-book a discovery call when a lead replies with interest
Proposal sent → auto-reminder if no response in 3 days
Contract signed → kickoff email + task list sent to your team
Client quarterly check-in scheduled automatically every 90 days
☁️
Cloud & Advanced Builds
Engine tier
Full AI-powered lead qualification and routing system
Custom dashboard pulling data from all your tools into one view
Document processing pipeline (contracts, invoices, intake forms)
Multi-location sync — one change updates all locations automatically
API integration between tools that don't natively connect
Don't see yours on the list?
If your team does it manually and it happens more than once a week, we can almost certainly automate it. Book a free 30-min audit and we'll tell you exactly what's possible and what it costs.
Book your free audit →
Our process

From audit to live in 14 days.

Every build follows the same six stages — productized so delivery is fast, consistent, and fully off your plate.

01
Discovery & Audit
30-min call. We map your manual steps and find the one workflow with the clearest dollar ROI. Free, no obligation.
02
Scope & Sign
Fixed-scope SOW with price, timeline, success metric, and an explicit "not included" list. Setup fee before we build — no surprises.
03
Build
We build from a component library — not from scratch. Claude handles the logic, our connectors handle the plumbing. Fast and reusable.
04
Test on Real Data
We test on your actual messy data and edge cases — not our clean samples. This is where most agencies skip. We don't.
05
Handoff & Train
Simple dashboard plus a Loom walkthrough. You know exactly what it does, what it doesn't, and who to call. Managed expectations prevent churn.
06
Monitor & Report
Monthly: we check it's running, catch breakage before you do, and send a one-page value report showing exactly what it saved you.
Pricing

Setup fee + retainer. Never hourly.

One-time setup fee to build it right. Low flat retainer to keep it running, updated, and maintained — forever. No surprise bills, no hourly invoices.

Spark
$500 – $1,500
one-time setup · then $49 / mo maintenance
Single-task automations
Scheduling, email triggers, reminders
1 app connection
Monthly maintenance & updates
Email support
Get started →
Engine
$5,000 – $15,000
one-time setup · then $259 / mo maintenance
Cloud-hosted & complex builds
Multi-system integrations
Custom logic & AI layers
Quarterly roadmap & SLA
Named point of contact
Let's talk →
Why Dorcia

We build automations because we run them ourselves.

⚙️
Productized delivery
Every build follows the same 6-stage playbook. Consistent, fast, and fully documented — not a custom art project every time.
🔒
Back-office first
We start with internal workflows — not customer-facing bots. If it breaks, no customer sees it. Lowest risk, clearest ROI.
📊
Monthly ROI report
Every month you get a one-page report: hours saved, errors avoided, your retainer ROI multiple. The value never goes invisible.
🧪
Tested on your real data
We run every automation against your actual messy inputs before go-live. No surprises on day one — or month six.
💬
Human-in-the-loop
AI handles speed and admin. Humans handle the relationship. We never trap your leads in a bot loop or auto-publish without your sign-off.
🏗️
Marketplace-native
Dorcia is the service arm of Lyndit — a peer-to-peer marketplace. We built these automations to run our own ops. Then we started selling them.
Who we are

Founders who run a marketplace. Not a consultancy.

Dorcia Automations is the service arm of Lyndit, a peer-to-peer marketplace platform built in West Texas. We didn't start an automation agency to sell automations — we built these systems to run our own marketplace, then realized other businesses needed them too.

Every workflow we sell is one we've already pressure-tested on real volume, real data, and real edge cases. We know where it breaks and how to fix it before it does.

Service arm of Lyndit — a peer-to-peer marketplace platform
HD
Heston Doran
Co-Founder · Dorcia Automations & Lyndit
Operator and builder who knows what it takes to run marketplace infrastructure at scale. Heston leads product and delivery at Dorcia — and is usually the one stress-testing the automation at midnight before your go-live.
Heston
HG
Haley Garcia
Co-Founder · Dorcia Automations & Lyndit
Strategist and closer who brings the client relationship and the commercial lens. Haley runs GTM and makes sure every client knows exactly what their retainer is worth — every single month.
Haley
Book a free audit

30 minutes. No pitch deck.

We'll map your biggest manual workflow and tell you exactly what we'd automate, how long it takes to build, and what it's worth. Free, no obligation, no pressure.

📍
Based in
West Texas — serving clients regionally & nationally
⏱️
Response time
We reply to every inquiry within 1 business day
📅
Audit format
30-min Zoom or phone call with Heston or Haley
Our promise on this call
You'll leave with a clear picture of what you'd automate and what it's worth — whether you hire us or not. We don't do discovery calls that are really just sales pitches.
Schedule your workflow audit
Takes 2 minutes. We'll confirm within 24 hours with calendar options.

No spam. No pitch decks. Just a 30-minute conversation with Heston or Haley about your workflows.

You're on the calendar.

We received your request and will follow up within 1 business day with available times.

In the meantime, if you want to get ahead of the audit, write down the three tasks your team does most repetitively — that's usually where we start.